MEETUP ORGANIZER HANDOVER

Gathering name:
Purpose and intended audience:
Current version and document owner:
Outgoing organizer:
Next organizer and confirmation they accepted the role:

NEXT GATHERING
Date and guest hours:
Location and confirmation status:
Permission and access arrangements to reconfirm:
Setup and final handover window:
Venue contact and backup contact:

PARTICIPATION
Response and confirmation process:
Activity and preparation guests should expect:
Welcome point and arrival instructions:
Who handles private participation questions:

TEAM AND SUPPLIES
Task | Owner | Time window | Handover
Materials | Location | Carrier | Return owner

FOLLOW-UP
What the group was promised:
Who will do it and by when:
Agreed contact method and purpose:

OPEN QUESTIONS
Question | Owner | Answer needed by | Confirmed answer

LESSONS FOR THE NEXT HOST
What worked:
What to change:
What must be checked each time:

Keep unnecessary personal guest information out of this shared operating record.
Past permission or availability does not confirm the next gathering.

Guide: /guides/community-meetup-planning-checklist