EVENT-DAY COORDINATOR BRIEFING

Event and date:
Current run-sheet version:
Current layout version:
Coordinator and agreed decision authority:
Venue contact:
Backup contact:

TIMES
Agreed organizer access:
Supplier windows:
Readiness check:
Guest arrival and finish:
Cleanup and final handover:

TEAM BRIEFING
Role | Owner | Start and finish | Handoff | Questions to refer

READINESS
[ ] Room arrangement checked against the approved plan.
[ ] Welcome point and arrival directions confirmed.
[ ] Activity materials ready for use.
[ ] Equipment tested by the responsible people.
[ ] Supplier arrivals and receiving contacts confirmed.
[ ] Helpers understand roles and decision limits.
[ ] Closing and handover owners confirmed.

CHANGES
Change | Approved by | Affected tasks | People informed | Open question

FINAL HANDOVER
Room status:
Supplier collections and return items:
Personal belongings:
Unresolved item | Owner | Next step:

Use this alongside the actual venue and supplier procedures. It is an operating
note, not an emergency plan. Keep unnecessary personal guest information separate.

Guide: /guides/event-day-coordinator-checklist